Information Systems Governance

Objectives

To align strategically the goals and visions set by our Information Systems Steering Committee (ISSC), and hence goals and visions of the University, the ISO IS governance has the following objectives:

  • To enable proper delivery of IS solution, efficient dissemination of information and  controlled provisioning of IS infrastructure
  • To enforce implementation of a proper project governance framework and organizations with defined roles and responsibilities, processes, and practices. For details, please click here.   
  • To support stakeholders to make informed decisions and own the decisions. 
  • To ensure the University invest in value-added IS solutions and protect the investment in IS.
     

Information Systems Steering Committee (ISSC)

The ISSC is established in the University to provide strategic direction for Information System services in supporting the University’s strategy and mission and is responsible for assessing, authorizing and prioritizing IS project requests from schools and departments. 

The ISSC is composed of the following membership.  It is anticipated that additional members will be co-opted as necessary over time.

Mr. Derry Fong (Chairman), Director of Information Systems 

Prof. Kar Yan Tam, Dean of the School of Business and Management

Dr. Samuel Kwan, Director of Information Technology Services Center

Prof. Chung Yee Lee, Director, Office of Institutional Research

Prof. CT Chan, Director of Research Office

Mr. James Prince, Academic Registrar

Dr. Tony Lam, Associate Dean of Students

Ms. Alice Wong, Director of Finance

Ms. Stella Ng, Director of Human Resources

Prof. CC Chang, Director of Centre of Education Innovation

Mr. KT Lam, Associate University Librarian

 

Terms of Reference

The following are the Terms of Reference of ISSC:

  • To approve the Information Systems Strategy;
  • To receive and assess all requests for major information systems development and enhancements, and approve the priorities recommended by ISO, timing and resources requirements;
  • To plan and acquire funding for essential resources where necessary to support the information systems projects and enhancements;
  • To review and monitor and status of information system projects in progress;
  • To collaborate, review and resolve issues related to information systems matters, including system and data policies, business processes, change requests and functional responsibilities;
  • To participate in other project Steering Committee, taskforce and working group, where appropriate, to review and make recommendations on issues encountered;
  • To report regularly to the President through the University Administrative Committee (UAC).
     

 

Change Agents

Change agents are appointed in different department and offices to embrace the implementation of IS governance in the University. 

Terms of Reference

The terms of reference of the Change Agents are summarized as follows:

  • To cascade down as a communicator the IS strategy, policy, guidelines and plans, etc. to his/her department and office
  • To cascade up as a problem solver the IS related issues faced in his/her department and office
  • To motivate as a change coach the users in his/her department and office to appreciate and embrace the new IS related practices